Location: Pico Rivera
Posted on: May 16, 2022
Job Description We are looking for an Administrative Coordinator
to join our company. Administrative Coordinator responsibilities
include supporting regular office operations, screening phone
calls, maintains databases, and creates reports. To be successful
in this role, you should have excellent organization skills along
with the ability to prioritize tasks and meet deadlines.
Ultimately, you will provide administrative support to our staff
and ensure all daily procedures run smoothly. Responsibilities
Manages and provides comprehensive administrative office support.
Maintains Inventory Control. Performs a variety of clerical duties
such as filing, record keeping, and copying. Inputs data via a
computer. Maintains and replenishes office supplies. Conducts
information retrieval and data entry via the computer. Compiles,
organizes, and maintains records of business transactions.
Maintains moderately complex indexes and files. Answers phones and
take messages. Reviews and answers emails on a daily basis. Gathers
information from accounts, applications, or spreadsheets and
transfers into computer system. Accounts Payable (Paying Utilities
and invoices) Accounts Receivable (Statement of accounts Prepares
source data for computer entry by compiling, sorting, and verifying
information. Resolve administrative problems by analyzing
information; identifying and communicating solutions. Provide
information by answering questions and requests. Maintain
continuity of work operations by documenting and communicating
needed actions to management; discovering irregularities;
determining continuing needs. Accomplishes department and
organization mission by completing related results as needed.
Complete administrative projects by identifying and implementing
new technology and resources; redesigning systems; recommending
re-deployment of designated resources. The Administrative
Coordinate will fulfill the duties and responsibilities of the
Executive Assistant in the event of planned, unplanned, temporary,
or short-term absence. Performs other related clerical duties as
assigned Education/Certifications/Licenses Associates degree in
Accounting or Business Administration preferred, but not required.
Skills Minimum of 3 years' experience in administrative support is
preferred. Bilingual/Biliterate (English/Spanish) General knowledge
in GAAP and computerized accounting systems Proficient knowledge of
the Microsoft Office Suite (e.g., Word, Excel, PowerPoint,
Outlook). Ability to carry out specific oral and written
instructions Ability to pitch-in to support other members.
Meticulous attention to detail and accuracy. Execute
responsibilities with a sense of urgency and follow-through.
Positive, proactive work ethic and approach. Proven ability to
communicate effectively (oral and written) with customers, peers,
management, contractors and vendors. Demonstrated abilities to
prioritize and manage multiple assignments in a fast-paced
environment to meet deadlines with efficiency and accuracy. Show
tact, discretion, confidentiality and good judgment in handling
sensitive and confidential matters and documentation. Company
Description General Engineering Contractor: Highway and street
Keywords: MAI, Pico Rivera , Administrative Coordinator, Administration, Clerical , Pico Rivera, California
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