Associate Director, Transfer Admissions

Company: Art Center College of Design
Location: Pasadena
Posted on: June 1, 2025

Job Description:

ArtCenter College of Design is searching for an experienced Associate Director, Transfer Admissions to join our team.

The salary range for this position: $68,000.00 - 72,000.00Finalsalary is based on education, experience, skills relevant to therole, and internal equity.
About ArtCenter
Foundedin 1930 and located in Pasadena, California, ArtCenter College of Design is a globalleader in art and design education and has had an international reputation forits rigorous, transdisciplinary curriculum, faculty of professionals, strongties to industry, and commitment to socially responsible design. ArtCenter is aprivate nonprofit fully accredited by the WASC Senior College and UniversityCommission (WSCUC).Every position atArtCenter plays an important part in carrying out the cultural values, goals,strategic vision, and mission of the College.This includes upholding andcultivating an inclusive, respectful, and welcoming environment where everyonefeels a sense of belonging.Reporting to the associate vice president, Undergraduate Admissions, the associate director is responsible for developing the College's transfer student pipeline, working closely with transfer students, and building strong relationships with community colleges. The incumbent will further the College's relationships with local community colleges by supporting the development of pathways and articulation agreements and programming that engages the transfer student population. Recruitment activities include presenting the College's programs and philosophy of education to prospective students, families, transfer centers, and teachers; counsel on the application and transfer credit awarding process; and assessing the student's portfolio of work as it pertains to our highly specialized undergraduate majors.The incumbent is assigned to a caseload of prospective students and is charged with maintaining strategic communication withthem andencouraging them to become applicants when they meet the College's requirements. Recruitment travel will be required from September to April, and weekend and evening hours will also be required throughout the year. The position will also attend local high school recruitment events and visits throughout the year.This is a full-time in-region position. Normal business hours are Monday through Friday, 8:30 a.m. to 4:30 p.m. The position is eligible for flexible schedulingand can be performed hybrid with the expectation of at least 3 days in the office or required as a condition of employment which could include weekends or evenings. The job requires local travel. The College reserves the right to modify schedules as needed to meet the business needs with appropriate notice.Essential FunctionsCounseling and Portfolio Reviews - 35%

• Counsel prospective students on the College's admissions requirements, curriculum, financial aid policies, and transfer credit policies, as well as on career options within the visual arts and industrial design
• Evaluate students' portfolios and provide advice on their readiness to apply; offer a plan of action for students who are not ready to apply
• Provide continuous support to students through all aspects of the admissions and transfer process from inquiry through enrollment, with an emphasis on explaining transfer credit policies, pathway and articulation agreements, and understanding post-admission transfer credit evaluations
• Responsible for actively managing a caseload of prospective students and applicants by participating in communication campaigns for various prospective student constituencies and conducting follow-up with prospective and admitted students by phone, email, video and CRM integrated SMS text message
• Manage SMS and email inboxes in Slate CRM
• Participate in admissions reviews as part of the Admissions Committee; evaluate applicant essaysTransfer Admissions - 30%
  • Develop articulation and pathway agreements with local community colleges for various undergraduate majors at the College and update agreements as new course catalogs and curricula are released
  • Work with Admissions leadership to track data on trends in transfer students and community college enrollment to inform transfer student recruitment strategies and ways to increase transfer student enrollment
  • Work with Admissions leadership to develop transfer student resources and ensure accuracy of transfer policies across Admissions communications, publications, and the web
  • Assist Admissions leadership in onboarding admissions counselors and assistant directors on transfer credit policies and best practices for counseling prospective transfer students
  • Consult with Admissions Operations to clarify transfer credit awarding policies as neededRecruitment Activities - 30%
    • Build relationships with faculty at local community colleges and secure classroom visits for presentations, workshops, and portfolio reviews
    • Develop rapport with transfer centers, veteran and international office staff and articulation officers at community colleges to expand recruitment opportunities for transfer students of various lived experiences
    • Host and develop programming to engage and inform transfer students and community college faculty and staff
    • Represent the College at events such as Portfolio Days, college fairs, transfer days, panels and other recruitment events for prospective undergraduate students
    • Organize and manage California Art Schools Transfer Panels at partner community colleges
    • Responsible for planning all local and out-of-town trips to visit promising schools as well as booking and conducting virtual visits as appropriate
    • Become versed in the curricula and portfolio requirements for each major as well as in general financial aid and international student visa processes
    • Contribute to the development of digital marketing, email and text communications plans and print collateral for prospective transfer students
    • Provide information to tour groups and conduct campus tours of both campuses as needed
    • Assist with planning, coordination, and execution of virtual and in-person recruitment events as needed including, but not limited to National Portfolio Days, Open House, information sessions, workshops, Accepted Student events, etc.Non-Essential Job Functions - 5%
      • Serve on educational or institutional committees as appropriate
      • Represent ArtCenter at outside events/conferences as necessary and appropriate
      • Maintain memberships and active involvement in applicable professional organizations
        Required Qualifications:
        
        • Bachelor's degree in a visual art or design field, art history, marketing, or related field from an accredited college or university
        • Minimum 3 years of experience working in higher education in a similar role or advising or counseling
        • Must be able to organize and strategize recruitment activities in a timely and logical way
        • Extensive public speaking experience and comfort engaging with multiple audiences both in person and online on platforms such as Zoom
        • Effective oral and written communication skills in order to communicate with staff and the campus community, prospective students, parents, collaborate, establish and maintain cooperative working relationships
        • Ability to recognize the confidential nature of ArtCenter business and handle all information with tact and discretion
        • Demonstrated experience in cultivating an inclusive, respectful, and welcoming environment into workplace practices within ArtCenter's diverse communities
        • Ability to solve problems, organize and complete multiple tasks simultaneously with close attention to detail and prioritization to meet deadlines; ability to work effectively with a focus on customer service and the student experience
        • Strong computer skills with proficiency in Microsoft Office Suite (Word, Excel, Outlook, etc.)
        • Ability to conduct research and utilize data meaningfully
        • Ability to enforce and implement policies and procedures
        • Ability to travel locally and domestically for recruitment activities and to work occasional weekends and evening hours to staff events
        • Must have valid driver's license and reliable transportation for local travelPreferred Qualifications
          • Master's degree in studio art, higher education, marketing, or related field from an accredited college or university
          • Prior experience within an educational or non-profit organization
          • Prior experience in an Admissions office working with transfer students
          • Prior experience using Slate CRM software
          • Prior experience working in a hybrid capacity using tools such as Zoom and Microsoft TeamsPhysical Demands and Working EnvironmentThe conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential job functions.This is a full-time in-region position. Normal business hours are Monday through Friday, 8:30 a.m. to 4:30 p.m. The position is eligible for flexible schedulingand can be performed hybrid with the expectation of at least 3 days in the office or required as a condition of employment which could include weekends or evenings. The job requires local travel. The College reserves the right to modify schedules as needed to meet the business needs with appropriate noticeEnvironment: Work is performed primarily in a standard office setting with frequent interruptions and distractions; extended periods of time viewing computer monitor; interactions with other individuals. Due to the nature of the work environment, there is regular exposure to fumes, dust and noise.Physical: The position is generally sedentary. Employees sit most of the time but may walk or stand for brief periods of time. Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight (up to 20 pounds); to operate modern office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information. Regular and consistent attendance is required for most positions. Ability to travel between campuses and by car and airline domestically and overnight travel is required.Vision: Must be able to have the visual capacity to perform activities such as preparing and reading reports, viewing a computer terminal and other normal office work with or without correction.Hearing: Must be able to communicate effectively in the course of normal office communication or exchange ideas with or without correction.The above statements are intended to describe the general nature and level of work performed by the employee assigned to this job; they do not purport to describe all functions. Employees may be assigned other duties, and the essential functions may be changed from time to time as necessary.
            Diversity StatementArtCenter is fully committed to fostering a culture that values diversity, equity, inclusion, access and belonging not only in vision but in practice. Our path forward is predicated on our belief that multiple points of view, life experiences, ethnicities, cultures and belief systems are essential to academic and creative excellence. We strive to learn more about difference while respecting the rich diversity in our world, attending to important questions about racial injustice and decolonizing our curriculum. Our campus environment must be vigilant in supporting the full participation of students, faculty, and staff of every race, color, ethnicity, sex, gender, gender identity or expression, marital status, religion, sexual orientation, age, disability, veteran status, socioeconomic status and political viewpoint.Equal Opportunity EmployerArtCenter is committed to a policy of equalemployment opportunity and does not discriminate against its employees orapplicants on the basis of race (including hair texture and protectivehairstyle), color, religion (includes religious dress and grooming practices),sex/gender (includes pregnancy, childbirth, breastfeeding, and/or relatedmedical conditions), gender identity, gender expression, sexual orientation, maritalstatus, medical condition (genetic characteristics, cancer, or a record orhistory of cancer), military or veteran status, national origin, ancestry,disability (mental and physical, including HIV/AIDS, cancer, and geneticcharacteristics), genetic information, request for family care or medicalleave, age (over 40), criminal background (Fair Chance Act), reproductivehealth decision-making, off-duty and off-premisescannabis use, or any other actual or perceived characteristic protected byapplicable state or federal law. Equal employment opportunity is extended toall persons in all aspects of the employer-employee relationship, includingwithout limitation, recruitment, hiring, upgrading, learning and professionaldevelopment, promotion, compensation, benefits, leave of absence, transfer,discipline, layoff, recall and termination. This commitment applies to allpersons involved in the operations of ArtCenter and prohibits unlawfuldiscrimination by any employee of ArtCenter. Applicants who wish to request an accommodation for a disability may contact the Office of Employee Experience and Engagementat (626) 396-2470.Applicant Rights (Prior Cannabis Use)
            ArtCenterwill not request information from an applicant relating to the applicant'sprior use of cannabis. ArtCenter will not use information obtained from acriminal history about an applicant or employee's prior cannabis use, unlessArtCenter is permitted to consider that information under applicable law.Employment At-Will
            All employment with ArtCenter is for anunspecified term and is "at-will." Employees are free to resign at any time,with or without reason, and with or without prior notice. Similarly, ArtCenterhas the right to terminate the employment relationship at any time, with orwithout cause, and with or without prior notice. This "at-will" employment,which includes the College's right to transfer, discipline, demote, or changethe conditions of employment with or without cause and with or without priornotice, cannot be modified, amended orwaived by any oral or implied agreement, and may be modified or altered only byan express individualized written employment agreement signed by both theemployee and the College presidentArtCenter Employees have a Mandatory Duty to Report
            All employees who know or have reason to know of allegations or acts that violate ArtCenter's Title IX Policy prohibiting discrimination, harassment, retaliation, sexual harassment, sexual misconduct, sexual violence, dating violence, and stalking shall promptly inform the Director, Title IX Compliance and Programs or designee, or the Associate Dean of Students or designee. Faculty, who have a mandatory duty to report, are required to disclose all information including the names of the parties, even where the person has requested their name remain confidential.Pursuant to the California Child Abuse and Neglect Reporting Act (CANRA), all employees who know of or have reason to suspect child abuse or neglect involving alleged victims under age 18 shall promptly inform local law enforcement or the county welfare department.
            
            
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Keywords: Art Center College of Design, Pico Rivera , Associate Director, Transfer Admissions, Executive , Pasadena, California